[SWAG] November Meeting Minutes

November.2013 Meeting Minutes

2013.11.05.18:00-19:30.Ward Room

In Attendance: Mark T., Caitlin, Zak, Stephen, Kim, Vikkie, Miriam, Danielle

	NEWS
1	Referendum Results & Constitution Updates Mark will call Rose to follow up on process student initiative fee funding referendum delayed for start until spring 2014	MT
2	Student Societies Updates: BRIDGE, F_RMlab, WA Film Club, Garden Club, Photo Club Film club meeting didn’t happen due to other events, will have discussion in film club meeting, kim and stephen will help out Bridge – Lead sponsor from Bank of Nova Scotia, Mona E. is now the faculty advisor F_RM lab lunch meet in quantum mechanics building …	AH, ZF, MT, DG, MZ
	DISCUSSIONS
3	Teaching Assistantship Representation No update, will start processes	ZF
4	Rivers End Bar Student Discounts Updates Posters ready Tuesdays, promotion of events they have there, pitcher deals 15% off daily	KA
5	Open Call for Recommendations to Improving Graduate Student Common Space Wish list Microwave motion to replace microwave passed, there should be money in current budget for it	CP, ZF, SW, MT
6	Student Initiatives Fund: Funding and Eligibility Criteria set up the protocol for allocation of the funding to the student initiatives will setup committee meeting to discuss details Stephen and Zak – will be future co-president who will take the lead on this item Kim will help and they’ll recruit more people to help out	CP, ZF, SW
7	Graduate Studies Endowment Fund: Application Recommendation skipped	CP, ZF, SW
8	WA Centre for Graduate Research and Student Initiatives: Timeline & Preparation setup timeline for transformation of F_RM lab office to the grad centre space dedicated to grad students who maintains and manages it Danielle will take lead on this issue, call for a meeting	ZF, DG, AH+
	ACTIVITIES/EVENTS PLANNING & REVIEW
9	ACADIA Pecha Kucha Review SWAG contribution for snacks at PK, send receipt to Caitlin for reimbursement update powered by pecha kucha, upload video of ACADIA/PK event	VC
10	Grad Soirée: Details & Preparation Dec. 5 or Dec. 19 – set up survey Committee – Stephen, Kim, Danielle, location: on top of sizzle, top of monigram, cafe 13, the brewery (grand river),	(ZF) +
11	Therapy Dogs: Updates wait till connor comes back	CP
12	Ongoing Lecture Series Meeting will be setup soon Repost to be setup, suppose to happen sometime	MH
13	Open Forum Fall 2013 need a lead to organise the night Caitlin will start online forum, order pizza, and record, Zak will help	(MT) +
14	GSA Student Services Orientation Vikkie will organize this once Mark T. gives me her e-mail	(MT) +
	WORKSHOPS
15	Thesis Writing Workshop no update	CP
16	Centre of Teaching Excellence Workshop Zak will follow up on this item	MH
	ADMINISTRATIVE
17	Council Members Semesterly Summary Report & Term-End Continuity discussion on what needs to be done	MT, ZF, SW, VC
18	Inventory Check Mark T. and Caitlin will follow up	ZF, SW, MT, CP
19	Communications Infrastructure: Yahoo Group, Facebook, UWLearn, Sharepoint, Gmail will be started	ZF, SW, MT, VC
+	OTHER BUSINESSES? dissemination of coffee house November 14 to grads making of decorations for fundraising at the coffee house donation at door monigram gift card for best decoration

Follow Up Tasks – to be completed before next meeting:

Connor –

[Set up GSEF meeting to talk about items to apply for]
[organizing some spa day thing?]
[Look into Therapy Dogs item]
[Consolidate more formal rule for SWAG meetings]

Mark T. –

[set-up equipment training for new film club members]
[follow up on referendum issue]
[Inventory Check]
[Forward Colleen’s e-mail to Vikkie to follow up on GSA item]
[Consolidate more formal rule for SWAG meetings]

Caitlin –

[Look into setting up Grad Workshops]
[Inventory Check]
[Make official funding request form]
[Prepare for Fall Open Forum, talk to Zak for assistance]

Vikkie –

[Coordinate with Coleen to schedule a date for GSA to come to Architecture campus]
[Coordinate with main office to set-up share-point system for SWAG documents]
[Set-up Exec Meeting for sorting our documentation system]
[Setup survey for Grad Soirée]

Ali – [Help with setting up share-point system]

Danielle –

[Set up timeline for making the Grad Centre]
[Start organizing the Grad Soirée]

Mark Z. –

[follow up on TA award item]

Kim – [Start organizing the Grad Soirée]

Zak –

[Prepare for Fall Open Forum, talk to Caitlin for assistance]
[Tell M1 class and Grad about the charity event for Coffee House happening next thursday]
[Follow up on Centre of Teaching Excellence Workshop]

Stephen –

[Start up digital open forum on MEET]
[Start organizing the Grad Soirée]

Miriam –

[Recruit group for organizing REpost]

Nidi – [Set-up RefWork tutorial for Master students]

[SWAG] November Meeting Minutes

About Vikkie Chen

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BRIDGE

Center for Architecture + Design

[SWAG] November Meeting Minutes

About Vikkie Chen

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