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[SWAG] November Meeting Minutes

November 13, 2013 Posted by Vikkie Chen Event

 

*

November.2013 Meeting Minutes

2013.11.05.18:00-19:30.Ward Room

In Attendance: Mark T., Caitlin, Zak, Stephen, Kim, Vikkie, Miriam, Danielle

NEWS

1

Referendum Results & Constitution Updates

  • Mark will call Rose to follow up on process

  • student initiative fee funding referendum delayed for start until spring 2014

MT

2

Student Societies Updates: BRIDGE, F_RMlab, WA Film Club, Garden Club, Photo Club

  • Film club meeting didn’t happen due to other events, will have discussion in film club meeting, kim and stephen will help out

  • Bridge – Lead sponsor from Bank of Nova Scotia, Mona E. is now the faculty advisor

  • F_RM lab lunch meet in quantum mechanics building …

AH, ZF, MT, DG, MZ

DISCUSSIONS

3

Teaching Assistantship Representation

  • No update, will start processes

ZF

4

Rivers End Bar Student Discounts Updates

  • Posters ready

  • Tuesdays, promotion of events they have there, pitcher deals

  • 15% off daily

KA

5

Open Call for Recommendations to Improving Graduate Student Common Space

  • Wish list

    • Microwave

  • motion to replace microwave passed, there should be money in current budget for it

CP, ZF, SW, MT

6

Student Initiatives Fund: Funding and Eligibility Criteria

  • set up the protocol for allocation of the funding to the student initiatives

  • will setup committee meeting to discuss details

  • Stephen and Zak – will be future co-president who will take the lead on this item

  • Kim will help and they’ll recruit more people to help out

CP, ZF, SW

7

Graduate Studies Endowment Fund: Application Recommendation

  • skipped

CP, ZF, SW

8

WA Centre for Graduate Research and Student Initiatives: Timeline & Preparation

  • setup timeline for transformation of F_RM lab office to the grad centre

  • space dedicated to grad students

  • who maintains and manages it

  • Danielle will take lead on this issue, call for a meeting

ZF, DG, AH+

ACTIVITIES/EVENTS PLANNING & REVIEW

9

ACADIA Pecha Kucha Review

  • SWAG contribution for snacks at PK, send receipt to Caitlin for reimbursement

  • update powered by pecha kucha, upload video of ACADIA/PK event

VC

10

Grad Soirée:  Details & Preparation

  • Dec. 5 or Dec. 19 – set up survey

  • Committee – Stephen, Kim, Danielle,

  • location: on top of sizzle, top of monigram, cafe 13, the brewery (grand river),

(ZF) +

11

Therapy Dogs: Updates

  • wait till connor comes back

CP

12

Ongoing Lecture Series

  • Meeting will be setup soon

  • Repost to be setup, suppose to happen sometime

MH

13

Open Forum Fall 2013

  • need a lead to organise the night

  • Caitlin will start online forum, order pizza, and record, Zak will help

(MT) +

14

GSA Student Services Orientation

  • Vikkie will organize this once Mark T. gives me her e-mail

(MT) +

WORKSHOPS

15

Thesis Writing Workshop

  • no update

CP

16

Centre of Teaching Excellence Workshop

  • Zak will follow up on this item

MH

ADMINISTRATIVE

17

Council Members Semesterly Summary Report & Term-End Continuity

  • discussion on what needs to be done

MT, ZF, SW, VC

18

Inventory Check

  • Mark T. and Caitlin will follow up

ZF, SW, MT, CP

19

Communications Infrastructure: Yahoo Group, Facebook, UWLearn, Sharepoint, Gmail

  • will be started

ZF, SW, MT, VC

+

OTHER BUSINESSES?

  • dissemination of coffee house November 14 to grads

    • making of decorations for fundraising at the coffee house

    • donation at door

    • monigram gift card for best decoration

 

Follow Up Tasks – to be completed before next meeting:

Connor –

  • [Set up GSEF meeting to talk about items to apply for]

  • [organizing some spa day thing?]

  • [Look into Therapy Dogs item]

  • [Consolidate more formal rule for SWAG meetings]

Mark T. –

  • [set-up equipment training for new film club members]

  • [follow up on referendum issue]

  • [Inventory Check]

  • [Forward Colleen’s e-mail to Vikkie to follow up on GSA item]

  • [Consolidate more formal rule for SWAG meetings]

Caitlin –

  • [Look into setting up Grad Workshops]

  • [Inventory Check]

  • [Make official funding request form]

  • [Prepare for Fall Open Forum, talk to Zak for assistance]

Vikkie –

  • [Coordinate with Coleen to schedule a date for GSA to come to Architecture campus]

  • [Coordinate with main office to set-up share-point system for SWAG documents]

  • [Set-up Exec Meeting for sorting our documentation system]

  • [Setup survey for Grad Soirée]

Ali – [Help with setting up share-point system]

Danielle –

  • [Set up timeline for making the Grad Centre]

  • [Start organizing the Grad Soirée]

Mark Z. –

  • [follow up on TA award item]

Kim – [Start organizing the Grad Soirée]

Zak –

  • [Prepare for Fall Open Forum, talk to Caitlin for assistance]

  • [Tell M1 class and Grad about the charity event for Coffee House happening next thursday]

  • [Follow up on Centre of Teaching Excellence Workshop]

Stephen –

  • [Start up digital open forum on MEET]

  • [Start organizing the Grad Soirée]

Miriam –

  • [Recruit group for organizing REpost]

Nidi – [Set-up RefWork tutorial for Master students]

 

Vikkie Chen
+ postsBio

Vikkie is a graduate student at the Waterloo School of Architecture researching the practice of curation and architectural exhibitions as a method of development for the field of architecture.

  • Vikkie Chen
    http://waterlooarchitecture.com/bridge/blog/author/vchen/
    On Laying Out your Thesis in InDesign
  • Vikkie Chen
    http://waterlooarchitecture.com/bridge/blog/author/vchen/
    The Blue Dot Tour
  • Vikkie Chen
    http://waterlooarchitecture.com/bridge/blog/author/vchen/
    Pecha Kucha: Creative Projects (Sat. July, 26th @7pm in 60 Main)
  • Vikkie Chen
    http://waterlooarchitecture.com/bridge/blog/author/vchen/
    [SWAG] January Meeting Minutes
Tags: WASA/SWAG

About Vikkie Chen

Vikkie is a graduate student at the Waterloo School of Architecture researching the practice of curation and architectural exhibitions as a method of development for the field of architecture.

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