| September.2014 Meeting Minutes 2014.09.12.1:00-2:00.Rm2019 |
In Attendance: Stephen Wenzel, Dan Kwak, Vikkie Chen, Zak Fish, Sonia Yuan, Amanda Ghantous , Emily Stafford
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MEETING ADMIN |
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| 1 |
Welcome and Introduction to SWAG for new students |
SW/KQ |
| 2 |
SWAG continuation and appointment/election of executives
- Need to advertise for people to take on executive positions
- Posters?
- Announcements on Tuesday to M1 Studios to outline events and initiatives that need volunteers as well as which executive roles need to be filled.
- Thursday meetings are best since people are in school anyways for studio
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ALL |
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NEWS |
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| 3 |
Student Societies Updates: BRIDGE, F_RMlab, WA Film Club, Garden Club, Photo Club, UnCOVERED, WAC
- Bridge had many new members at their first meeting
- Looking at ways to more fully utilize large space at 60 main. (Classes, F_rmlab etc.)
- Cambridge Crawl tomorrow at 5pm (Bridge initiative to orient new students to Cambridge)
- WAC ride on Sunday at 10AM
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ALL |
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NEW DISCUSSIONS OVERVIEW |
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Gym Co-ordinator
- Need new coordinator for the fall term
- With 3 classes and larger grad cohort, the gym will see increased use
- Should be mandatory for Coordinator to attend SWAG meetings
- SWAG to create outline of job requirements and send them to Mona Skuterud (Zak and Dan to take this on)
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| 3 |
Library programs, suggestions and question
- Writing center cannot come to Cambridge this term
- Instead, there will 2 hour appointment on main campus
- Rebecca setting up library orientation session for new students
- Citation session in November
- Library sessions will be incorporated into studios, but will be open up to all grad student (Emily to send out messages)
- Stephen and Karine to meet with Rebecca next Wednesday
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SW |
| 4 |
Curriculum changes survey
- Feedback from the surveys is appreciated and is currently being reviewed
- Specific changes to course content still to be worked out
- Lack of space in electives and no auditing policy is a concern
- Admin believes balance will work out better in future terms
- Work out student needs as people drop courses and balance of undergrads vs. grads is sorted out.
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SW,KA |
| 5 |
Common Grad Space
- Rm 2019 is supposed to be a grad work space for students in M7+
- Not a place to store things, you must clean it up when you leave
- Potential to use it for Student meetings as long as you respect those who are working in there
- Key fob access can be given to all grad students (raises security issue for belongings of students working in there)
- Other option is to give specific students key fob access to ward room for meetings
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ZF |
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ONGOING DISCUSSION OVERVIEW |
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| 6 |
Advertising for Student Initiative Fund
- Need to send out notice and application now as application deadline is end of September (Sonia and Amanda to coordinate)
- Bother GSA for money (still have not received funding from last term)
- Unspent money can be spent on SWAG hosted events or carried over to next term (at discretion of current council)
- 30% of student initiative fund goes directly to Bridge
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SW |
| 7 |
GSA update
- GSA Student Services Fair on Thursday
- Reps from: Writing center, career action, centre for teaching excellence
- Lunch time 12:30-2pm
- Health services can’t attend because of separate event on main campus
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VC |
| 8 |
Student Success office and mentoring initiative
- Peer Support System set up by Amrit
- Graduates providing support to new undergrads
- Contact through group email (uwsa.peers@gmail.com) an appropriate grad student will then be ‘dispatched’
- Post information and pictures of volunteers on Bridge and printed in the school
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AP |
| 9 |
Grad Directory
- Spreadsheet available on LEARN
- Send out message for students to update, remove graduated students?
- Make people aware of this resource
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SW |
| 10 |
Office Communication
- New M1’s still join Yahoo groups
- Pertinent info for current students is posted on Learn (Students instructed to set up email updates)
- Public events are posted on yahoo groups to reach wider Waterloo Alumni community
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Mx Review
- May not be happening this term
- Combining M1 deadline with Mx Review was a good idea last time (good opportunity to meet potential supervisors)
- Students would like to see Mx every term (good push to get lots of work produced)
- Emily to ask Ila about the possibility of Mx
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SWAG Continuity with a one year master’s program
- May need more support from admin and faculty to get SWAG started in the fall
- Record/instructions for future students to use as a starting point each term (general guidelines/term calendar)
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Fall 2014 |
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| 10 |
RePost Symposium
- Planning for next term’s Symposium
- Zak to be student leader on this
- Ila as potential Faculty Advisor
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ZF |
| 11 |
3-minute Architecture thesis event
- Internal thesis presentation event modelled after Competition held on main campus in the winter term
- Takes the place of the Pecha Kucha’s which we have typically been having every term
- Need someone to take on the planning of this event
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KQ |
| 12 |
Grad Christmas Soiree
- Dinner to be held at the end of term
- Need planning committee
- Stephen and Kim can provide advice after planning last year’s soiree
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?? |
| 13 |
Peer Reviews
- To be planned, usually is hosted at grad student’s house
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?? |
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SWAG ADMINISTRATIVE TASKS |
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| 14 |
Term Budget outline
- Sonia to update Amanda on role of treasurer
- Need to contact GSA to receive funding from this term and last term
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SY |
| 15 |
Executive Guidelines |
SW |
| 16 |
End of Term Report
- Stephen to write brief summary of events and initiatives from the summer term
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SW |
| + |
OTHER BUSINESS? |
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Follow up Tasks
Stephen: Write end of term report, Go to Library meeting, Talk to M1 studios to recruit
Zak: Send Mona list of requirements for Fitness Coordinator, Talk to M1 studios to recruit
Sonia and Amanda: Transition Treasurer duties, Send out announcement and update form for student initiatives fund
Karine: Go to library meeting
Dan: Write list of Gym coordinator responsibilities
![[SWAG][WA Film Club] Under-the-Bridge Screening this Saturday @9:15pm](http://waterlooarchitecture.com/bridge/wp-content/uploads/2013/07/under-bridge-movie1-300x200.jpg)
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