[SWAG] October Meeting Minutes

October.2014 Meeting Agenda 2014.10.1. 12:30-1:30. Rm2019

Attendance: Stephen Wenzel, Kimberley Adamek, Currim Suteria, Danielle Gignac, Dan Kwak, Amanda Ghantous, Karine Quigley, Zak Fish, Vikkie Chen, Kunnal Mohan, Peter Bohdal, Kyle Brill, Nada Nafeh, Christina Chan, Connor O’Grady, Amritt Phull

	MEETING ADMIN
1	SWAG continuation and future of executive positionsChristina Chan will be new GSA RepStill need New President and Secretary for next term (Discuss at next meeting)	ALL
	NEWS
2	Student Societies Updates: BRIDGE, F_RMlab, WA Film Club, Garden Club, Photo Club, WAC WAC: bike rides are awesome Bridge: have access to 60 main all term, Philip’s studio is using a part of the space, programmed events have priority over the space, there is also another space that bridge is just getting access to which has potential for exhibition or installation work. Permanent space to be ready in 2-3 weeks. F_RMlab : Velocity, an entrepreneurial incubator on main campus which will come down to talk to the students here about helping them start out their ideas and lend support.	ALL
	NEW DISCUSSIONS OVERVIEW
3	Nuit Blanche Bus leaving 5:15 from Cambridge, departs from Toronto around 3am, buy tickets today between 1PM & 5PM	SW
4	Library initiatives update Library is looking for a full time Architecture Librarian, will be conducting writing workshops with the M1 studios (may be open to the rest of the grad students), we spoke about digital versus hard copy books and how G.I.S tools will develop at the school	SW
5	New SWAG expenses SWAG Should buy dish soap and sponges for upstairs sink in the loft	ZF
	ONGOING DISCUSSION OVERVIEW
6	Student Initiative Fund Allocation Two applications were received : On Empathy Symposium & a Night-shit Installation $340 allocated Kim Adamek and Karine Quigley’s Night Shift Installation $500 to on empathy with more detailed outline of specifically where SIF funding will be spent (should be directly benefiting students)	SW
7	GSA updates Health services and writing centre are coming to Cambridge since they missed the student services fair last week Christina Chan to be new GSA representative GSA Funding should come through in about 4 weeks	VC
8	Student Success office and mentoring initiative updates Poster being prepared Disseminate information through studios Meeting will be held soon with all interested mentors End of term handbook of advice – tips from an elder	AP
9	Grad Directory (Physical Board?) Contact Kassie to see if she’s willing to organize this	CM
10	unCOVERED Lecture Series (GSEF Funding) A new team of people will meet with Adrian to talk about where this is going (Zak, Kyle and Peter) Potential to combine with Repost for additional funding and to reduce overall organizational workload	ZF
	Fall 2014 Events
11	RePost Symposium will happen next term, how do we take our thesis out of school into the field. Admin does a lot of the organisation, we pick the theme and the speakers was approx $5000 to get speakers last term. If planning begins now, speaker availability will be much better. This event it jointly planned with professors – Adrian Blackwell is in charge Zak, Kyle and Peter to set up meeting with Adrian Blackwell to figure out logistics	ZF
12	3-minute Architecture thesis event Advertise and support the main campus event more perhaps with a bus to main campus This term can be combined with peer review series as a practise run for the competition	KQ
13	Grad Christmas Soiree Need Committee to pick a date and venue to begin planning. Arrange for food and alcohol. approx 70 – 100 people. Opportunity to use the same caterer as last year Kuni & Peter To head this and recruit more volunteers as needed Stephen and Kim to send information regarding last year’s event and provide support	??
14	Peer Reviews Used to be quite informal, people gather at someone’s house, potluck style This term could be held at Bridge (Projector and screen are already set up Dan Kwak to be in charge of Peer Reviews could be a Friday night event at least once a month can mostly be informal presentations with 4-5 students each time One of the peer review nights can be a three minute thesis prep event	??
15	Mx Reviews There will be a MX review this term, date to be confirmed by Emily once she co-ordinates with Faculty We agree that there should be an MX review each term
	SWAG ADMINISTRATIVE TASKS
16	Term Budget outline Amanda to put together tentative budget	SY
17	Executive Guidelines Still missing written guidelines for treasurer position	SW
+	OTHER BUSINESS?

Follow-up Action List:

Christina: Discuss with Vikkie transition into GSA Representative Rrle

Vikkie: Inform Christina on GRA Representative role, advertise for Health and Writing Centre sessions

Stephen: Contact Kassie re: physical grad directory board, buy sponges and soap for loft sink, pass on information re: grad Soiree to Kuni and Peter. Meet with Amanda to prepare term budget

Kim: Pass on information re: grad Soiree to Kuni and Peter

Kuni: Work with Peter on planning Grad Soiree and recruit more volunteers as needed. Kim and Stephen to provide support and information from last year.

Peter: Work with Kuni on planning Grad Soiree and recruit more volunteers as needed. Kim and Stephen to provide support and information from last year. Meet with Zak about RePost symposium

Kyle: Meet with Zak about RePost symposium

Dan: Plan dates for monthly Peer Review, coordinate with Bridge for space and promote these events. Other SWAG members will assist with setup.

Amanda: Draft term budget including SWAG Fee and Student Initiatives Fund. Meet with Stephen to discuss. Eventually treasurer guidelines also need to be written up

Zak: Set up meeting with Adrian to discuss potential for RePost and Uncovered Lecture series (Kyle and Peter to help with this)