[SWAG] September Meeting Minutes

Meeting September.2013

2013.09.12 6:00PM Ward Room

Meeting Minutes

In attendance: Connor O’Grady, Mark Tam, Caitlin Perry, Vikkie Chen, Mark Zupan, Miriam Ho, Zak Fish, Stephen Wenzel, Srinidhi Sridhar, Alireza Takook

 

1. Third Thursday Salon

CO, MT

• casual setting for graduate to talk about their thesis issues and get feedback
• the first one that was held in August was at Jessica’s house
• Title change ideas: Third Thursday Thoughts?
• Mark Zupan will host first meeting this term at his house for September
• Time to be confirmed

 

2. Grad Workshop: writing, time management, organization

CP, MT

• Concerns about the technical issues of finishing the thesis books
• Concerns with crediting and sourcing items
• Looking for a 1 day session that would give an intro to that stuff
• Suggestion for it to be included in the grad orientation items (get Emily Involved)
• Maybe see Terri Boake about if she’d be interested in sharing her experience in book publishing

 

3. Grad Research Centre

CO, AH

• F_RM lab office to become a Grad resource (research) centre
• Working through logistics of it… secured storage, cold storage, access permissions etc.
• GSEF for funding the necessary items – deadline in October 11?
• Setup another meeting to talk about GSEF specific items

 

4. Pecha Kucha ACADIA

CO, VC

• Hybrid of people from different universities and research fields that are attending ACADIA to do presentations
• Organization will be available for credit for people working on the ACADIA elective
• Will mainly be organized by elective with support from SWAG
• Scale of event will also need to be worked out
• Need to decide budget allocated from SWAG

 

5. Bridge and Club and Societies updates

CO, MT

• Recently a FB page started for Bridge
  • Featuring local community businesses
  • Want to use FB page to send out stuff more informally
• Film club – under the bridge screening this term
  • movies to play: life of pi and crouching tiger hidden dragon
  • Tiger theme: get sponsorship from Giant Tiger and Curry in a Hurry
• F_RM lab: Drop-in hours this term is Mondays at 7pm
• Garden club – hose and watering can
  • Please get approved first before asking for reimbursement moving forward
• Establish a Fitness club to hopefully increase budget to fix and replace equipment
• For future reference, there needs to have a formal request and actual approvals before purchases are made
• Vote to allow for the garden club expense to be approved for this incidence, vote pass with all approved

 

6. TA Representation and Awards

MT

• Need a TA rep and non TA to setup a process for awarding TAs
• 1 for this fall term and 2 awards per term moving forward
• non- TA rep to contact Emily (Mark Z.)
  • also find undergrad partner to sort out this item

 

7.  SWAG Facebook Page

VC, MT, CO

• New group set up: working out some setting issues
• Hope to use it a platform to informally post about events

 

8. Grad Soiree

CP, MT

• Grad Christmas Party (shh… secret… only for grad)
• Dinner, drinks
• Zak and Stephen have taken up responsible for getting it started
  • Masters group post, gather people to help organize it

 

9. Tea Time

VC, DG

• Suggesting Thursday at 4p for Fall term 2013
• Vikkie will take care of starting the first one for next week
  • Will make posting and send out emails to start it off

 

10. Lecture Series Committee (Uncovered & RePoST)

MH (CO, AH)

• Arriscraft lectures series (Don takes care of it) (he’s got undergrad team taking care of it)
• Uncovered lecture series – adjunct, students doing projects outside of school
  • Happens at Lunch times, free lecture series
  • Smaller spaces and more intimate, becoming more well attended (10-20ppl attendance)
  • More hands on items seems to be the way to go, more popular and distinguished from other lecture series
• Re:Post
  • One day event – single day of lecture (Spring 2012)
  • Symposium on dissemination (grant writing workshops, publishing, exhibiting)
  • Format is flexible, open to suggestion for coming year
  • Got OAA funding for it last year, may be able to do so again this year
• Post out on media streams to collect more ppl to get involved
• Exterviews – committee to edit and finish – will become good material for Bridge website
• Wish to have Grad manage this event to ensure continuity

 

11. CTE workshops

MH

• TA courses that would work towards a certification
• Courses available on Main campus, availability low on architecture campus
• Requirements for university teaching certification: 6 workshop, 3 -15min teaching session
• Came down for a day last year, 2 workshop in the morning, afternoon of teaching session
  • They would prefer we carpool up because we have small numbers
• Setup another meeting to specifically talk about this issue

 

12. Save the Darkroom

MZ

• Still under discussions
• Contact ACM for updates

 

13. Constitution Updates and Fees Adjustment

CO, MT

• Rose will get back to us soon about the Constitution (refer to July minutes for further details and Bridge/ Master e-group for link to draft Consititution)
• Fee adjustment of $10 for grad clubs for it to specifically go to architecture grad item
  • The original $15 Grad house fee on main campus has been cancelled
• We are still paying for GSA which is where health insurance is out of, this is separate from the item above

 

14. SWAG Election and Formation for Fall 2013

CO, MT

• See Marks spreadsheet
• Exec positions to remain as present
• Social convener – Zak
• Community relation – Mark Z. and Danielle
• GSA rep – one Miriam and Mark Z.
• Library rep – Nidi
• Computer – Stephen
• Workshop – *head hunt*
• WASA liason – *head hunt*
• Health and safety – *head hunt*

 

Follow Up Tasks – to be completed before next month’s meeting:

Connor – [Set up GSEF meeting to talk about items to apply for] [Fitness club establishment?] [Confirm expectations for Pecha Kucha/ACADIA and details] [Open invitations to grads to fill in positions on SWAG]

Mark T. – [Look into setting up Grad Workshops] [Set up GSEF meeting to talk about items to apply for] [organize Under the Bridge Screening event (Film club) – promotion: set time, posters, postings on different media streams] [follow up on constitution update progress] [Open invitations to grads to fill in positions on SWAG] [Update positions spreadsheet and upload to drive]

Caitlin – [Look into setting up Grad Workshops] [Forward Pecha Kucha information to Connor and Vikkie]

Vikkie – [sort out fb group issues and get it running] [Begin preparation for Pecha Kucha/ACADIA event] [organize Tea Time – promotion: set time, posters, postings on different media streams]

Mark Z. – [organize Third Thursday Salon event – promotion: set time, posters, postings on different media streams] [find partner in undergrad to move forward TA award item]

Zak – [make post on masters groups to gather committee for Grad soiree]

Stephen – [Connect with ACM and maybe find out a bit more about the darkroom issue]

Miriam – [Recruit group for running Uncovered Lecture Series] [Setup a meeting to gather people interested in doing the CTE workshops]

Nidi – [Connect with the Library and find out if there are any issues or concerns]